Many project management tools can schedule projects, and they often promise easier scheduling, but these can be clunky, expensive and more trouble than they’re worth.
A spreadsheet is another option, but it can quickly become fragile and labour-intensive.
Airtable bridges the gap between dedicated project management software and a basic spreadsheet. It’s a Swiss Army knife for business: flexible enough to handle many different tasks without becoming difficult to use.
Airtable can act as the central tool in your tech stack. It’s my business command centre. where I manage clients, projects, invoices, content and subscriptions.
For scheduling projects, that flexibility is particularly useful.
And fortunately, it actually is a simple and effective tool for scheduling projects.
I usually work with clients in sprints: short projects with a fixed duration and price but a flexible scope. A sprint might last a few days, one week or two weeks. The client and I agree on the duration and price in advance, then decide which priorities to tackle. A project may require one sprint or several.
Because sprints are a fixed time period, each sprint has a start date and an end date. In Airtable, I have the following fields:
- Project
- Client
- Start Date
- End Date
I can then add a calendar view that displays every sprint according to its start and end dates.
I can also add sprints directly from the calendar. When a client wants to book one, I can immediately check my availability and reserve the dates.
In this week’s video, I’ll show you how to build an Airtable calendar that makes scheduling client projects simple.
Visualise projects in the Airtable the calendar display. (6min 45 secs)
Please do let me know if you have any questions.